Meeting Cost Calculator
Set up your attendees and their salaries, hit Start, and watch the real-time cost of your meeting tick up live. End the meeting to get a full receipt you can share with your team.
Meeting cost so far
$0.00
Elapsed
0:00
Cost / min
—
Meeting Receipt
Why Meeting Costs Add Up Faster Than You Think
A one-hour meeting with 8 people earning $100,000/year costs roughly $385 in direct labour — before you account for benefits, employer taxes, and overhead. Multiply that across a typical enterprise's meeting culture (15–25% of working hours) and the numbers become significant very quickly.
This calculator makes that cost visible in real time. The goal isn't to eliminate meetings — it's to make them deliberate. When a team can see the cost ticking up, meetings tend to start on time, stay on topic, and end when the agenda is complete.
The async alternative: A 15-minute async Loom video costs roughly $12–30 in production time and can replace many status update meetings entirely. Use this calculator to compare the cost of a recurring meeting against producing an async update instead.
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Frequently Asked Questions
How is the meeting cost calculated? ▼
The tool converts each attendee's annual salary into a per-second cost: annual salary ÷ 52 weeks ÷ 40 hours ÷ 3600 seconds. It sums across all attendees and multiplies by elapsed time. This reflects the true labour cost of the meeting to the organisation.
Should I use salary or fully-loaded cost? ▼
For the most accurate result, use the fully-loaded cost (salary + benefits + employer taxes + overhead), which is typically 1.25–1.4× the base salary. For a quick estimate, base salary is fine. Enter whatever figure makes sense for your context.
What is an average cost per meeting? ▼
According to workplace research, the average 1-hour meeting with 5–8 attendees costs $1,500–$3,000 in direct labour time. Organisations with large meeting cultures can spend 15–25% of their total payroll on meetings.
Can I pause the timer? ▼
Yes — use the Pause button to pause and resume, for example during breaks. The cost only accumulates while the timer is running.
How do I share the meeting receipt? ▼
Click "End Meeting" to see the receipt, then "Copy receipt" to copy a plain-text summary to your clipboard. Paste it into Slack, email, or a document.
Is this useful for remote teams? ▼
Yes. Open the calculator before a video call, configure your team's roles and salaries, and start the timer when the call begins. It works identically whether the meeting is in-person or remote.